EXHIBITORS’ INFORMATION
Any correspondence related to the exhibition should be addressed to:
AIM Italy srl
Via Flaminia, 1068 – 00189 Rome (Italy)
Ph. +39 06 330531
Exhibition Management: Flavia Fabbiani
E-mail: esh2025.sponsor@aimgroup.eu
Exhibition Area
The Exhibition area will be located on level 2 of Allianz MiCo – North Wing
Time Overview Of The Technical Exhibition
Please note that all times refer to the ItalianTime Zone in May 2025: CEST (Central European Summer Time)
SET-UP
May 21 from 08h00 to 20h00 (2 extra hrs from 20h00 to 22h00 on request)
May 22 from 08h00 to 20h00 (2 extra hrs from 20h00 to 22h00 on request)
EXHIBITION OPENING
May 23 from 11h00 to 18h00 *
May 24 from 08h15 to 18h15
May 25 from 08h15 to 18h15
May 26 from 08h00 to 14h30
*EXHIBITORS can access the area starting from 10h00.
DISMANTLING
May 26 from 15h00 to 22h00 (2 extra hrs from 22h00 to 24h00 on request)
Exhibitors’ Badges Collection
Exhibitors badges can be collected on-site at the Self Registration Totems, located in the Congress Secretariat, from Thursday, May 22 starting from 14h00.
To access and move within the venue every person must have an access pass.
Set-Up/Dismantling Passes
In order to enter and circulate in the Allianz MiCo, exhibitors and/or the company staff working on their behalf must possess a personal entry card that should be requested in advance.
Security guards will monitor exhibition hall during set-up and dismantling days.
We do recommend that you carefully examine Technical Regulations.
PROCEDURE TO OBTAIN SET UP/DISMANTLING PASSES
Allianz MiCo will activate a link and send it to all exhibitors and contractors.
Each company will need to register, including some basic data such as driving licence number for people and plate numbers for vehicles.
After registration companies will be able to download their pass directly.
REMEMBER TO PRINT AND FILL THEM OUT BEFORE ARRIVAL AND TO ALWAYS KEEP THEM IN EVIDENCE WHILE INTO THE CONGRESS VENUE.
Vigilance/Assistance
A security guard will monitor exhibition hall during set up and dismantling days.
Allianz MiCo does not provide any general security service in the Exhibition Centre for congress days. Responsibility for the custody and surveillance of stands and their contents lies with the respective exhibitors during all opening times, both during the Exhibition and assembly/dismantling phases. Exhibitors are advised to lock away valuable objects before leaving their stands.
Shipping, Porterage & Storage
The Organizing Secretariat has appointed MEL EXPO as the official freight forwarders, customs brokers and on-site handling agents.
Please carefully read the Shipping Regulations included in the Exhibitor Kit and make sure your contractors and suppliers, including company staff taking part into the meeting also read this document to avoid misunderstanding on site.
Floorplan/Exhibition Guide/ESH Annual Meeting APP
Please be aware that Floorplan and Exhibition guide – including a list of all Exhibitors and a brief description of all the Companies exhibiting at the Congress – will be available exclusively through the official ESH Annual Meetings app. This app will be accessible to all registered delegates during the Congress.
